Those entitled to vote in the Shareholders’ Meeting may appoint a representative via a written proxy, in compliance with art. 135-novies of the Consolidated Law on Financial Intermediation, it being understood that – as indicated above – participation in the Shareholders’ Meeting will be exclusively possible via the Designated Representative who will act for such purpose as a representative or sub representative.
The proxies, in compliance with the afore-mentioned art. 135-novies, - together with a copy of an ID document of the delegating shareholder - may be sent or notified to the Company, to be received by 22 April, 2020, either by post to the following address:
Corporate Affairs – Ref. Proxy
Via Gaetano Negri 1
20123 MILAN - Italy,
by e-mail to the following address email@example.com or through the specially created section on the website
General Information regarding proxy
The proxy forms currently envisaged are:
- analogical proxy, conferred via a paper document with an ink signature;
- electronic proxy, conferred via an electronic document with an electronic signature.
The proxy may only be conferred on the Designated Representative.
The delegating shareholder is entitled to give instructions to the Designated Representative and to revoke instructions.
The proxy is conferred for the quantity of shares indicated in the proxy. In the absence of such indication or in the case of indication of a number of shares which is higher than the number indicated in the communication to the Company by the reference intermediaries, the proxy will be valid only for the total number of shares indicated in the communication sent to the Company
A general proxy form in Italian and English (in compliance with 135-novies of the Consolidated Law on Financial Intermediation) is available for downloading and printing at the following internet address:
and may be requested on working days between 10.00 am and 1.00 pm, through the following contacts:
- toll-free number: 800020220 (for calls in Italy)
- telephone number: +39 011 2293603 (for calls from abroad)
- e-mail address: firstname.lastname@example.org
Due to the above described epidemiological emergency from COVID-19 access to the offices of the registered office of the Company is suspended.
Standard electronic proxy
In order for the Company to utilize the electronic document, the electronic proxy must contain an electronic signature and a specific time stamp in compliance with current Italian law, with a qualified electronic signature or digital signature according to the standard formats PAdEs (extension.pdf) or CAdEs (extension .p7m).
Notification or sending of copies of the proxy
Copies of the proxy forms, in compliance with art.135- novecies of the Consolidated Law on Financial Intermediation ‐ together with a copy of an ID document of the delegating shareholder ‐ may be notified or sent in copy to the Company to be received within midnight (Italian time) of 22 April 2020, either by post to:
Corporate Affairs – Ref. Proxy
Via Gaetano Negri no.1
20123 Milan - Italy
Notification of the proxy is understood as the sending beforehand to the Company of the original proxy or equivalent document. The sending of the copy of the proxy is instead simple communication beforehand to the Company of a proxy to be made available to the representative (the Designated Representative).
The Company will accept as notification instruments:
- electronic proxies: sent via PEC and uploaded via the reserved area, accessible from this website
- analogical proxies: sent via post
For the sending in electronic form of copies of analogical proxies, a copy of the analogical document in image form in one of the following formats: .pdf, .jpg, .jpeg, .bmp, .tif is required.
Communications notifying the Company of proxies should not include any voting instructions given to the proxyholder.
art. 135-novies and art. 135-decies Consolidated Law on Financial Intermediation